Police officers holding crowd control shields

Huntsville CALEA Conference 2019

Welcome to the official site for the Huntsville 2019 CALEA Conference

The CALEA Conference App is your connection to all sessions and activities in Huntsville. Update often so you don't miss schedule and/or room changes.

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Conference Location

CALEA Huntsville (AL) Spring Conference
May 1-4, 2019

Embassy Suites Huntsville Hotel & Spa
800 Monroe Street W
Huntsville, Alabama 35801

Messages

Welcome to the 2019 CALEA Summer Conference in Huntsville, Alabama. The Huntsville Police Department is honored to be hosting this year’s conference at the Von Braun Center. Along with the support of the Georgia Police Accreditation Coalition and the Law Enforcement Accreditation Coalition of Tennessee, we’ve been working hard to make this a remarkable conference worthy of your time and interests.

Our team is excited to meet and share experiences with fellow law enforcement officers, partners and leaders who are committed to upholding the highest standards in public safety. In addition to the various conference exhibits emphasizing the latest technological advances within law enforcement, there will be many opportunities at the summer conference to network with peers, key government officials, and subject matter experts.

We plan to have a lot of fun, too. The Von Braun Center is located in the heart of downtown, just steps away from Big Spring Park, museums, food and entertainment options. On Wednesday night, attendees will dine underneath an authentic Saturn V rocket – one of three surviving examples from the late 60s that launched Americans to the moon. Guests may further explore the U.S. Space and Rocket Center Davidson Center and its many historical exhibits highlighting NASA and Marshall Space Flight Center contributions to historic, current and future space exploration.

I am confident that at the end of your stay, you will find Huntsville, the Rocket City, to be a memorable conference destination for CALEA.

Chief Mark McMurray
Huntsville, AL

Hotel/Lodging

AC Hotel Huntsville Downtown
435 Williams Avene SW
Huntsville, AL 35801
Room rate $164 which includes hotel breakfast.
Last day to book April 10, 2019
Online Reservations click HERE

Embassy Suites (Hotel Full)
800 Monroe Street W
Huntsville, Alabama 35801
Reservations: (800) 362-2779

Room rates are $159 which includes hotel breakfast. There are limited rooms at the Embassy Suites. The hotel is almost sold out. Check in time is 4:00pm and check-out is 11:00am. All reservations must be accompanied by a first night room deposit or guaranteed with a major credit card. Cancellation policy is at least 24 hours from date of arrival.

Spring Hill Suites Huntsville Downtown (Hotel Full)
745 Constellation Place Drive SW
Huntsville, AL 35801
Reservations: (888) 236-2427 (Ask for CALEA rate)
Room rates are $139 which includes hotel breakfast.

Registration Fees and Information

Registration is open to everyone. All individuals in attendance must be registered, and only individuals with an official name badge will be admitted to conference workshops and meetings. Please note: single tickets to the banquet are available for spouse and guests to purchase. The full conference registration includes continental breakfast and your choice of workshops on Wednesday, Thursday, & Friday, Friday Committee meetings, and Saturday’s hearings and awards banquet. The workshops only registration includes continental breakfast and your choice of workshops on Wednesday, Thursday, & Friday. The candidate agency (Saturday only) registration is for staff from agencies being considered for initial or renewal status to attend only the Saturday’s hearings and awards banquet. There are no other registration options.

CANCELLATION POLICY
After April 17, 2019 refunds of conference registration fees will be made less a 10% administrative charge; no refunds after April 17, 2019, except in emergencies. Please submit any cancellation in writing.

REGISTRATION FEES

Advanced Registration (before April 17, 2019)

Full Conference $675 (U.S.)
Workshops Only $635 (U.S.)
Candidate Agency* $210 (U.S.)
Banquet Only $70 (U.S.)
* Attending Saturday Activities Only

On-site Registration (after April 17, 2019)

Full Conference $690 (U.S.)
Workshops Only $650 (U.S.)
Candidate Agency* $210 (U.S.)
Banquet Only $70 (U.S.)
* Attending Saturday Activities Only

There are no other fee options available.

Agenda

Following is a quick overview of our conference schedule.

Wednesday, May 1, 2019
• Opening Session
• Training Workshops
• Exhibit Hall Opens

Host Night: United States Space and Rocket Center (May 1, 2019 6:00-9:00pm)
Attendees will have the opportunity to explore the entire history of NASA that unfolds before you at the Davidson Center.

Thursday, May 2, 2019
• Continental Breakfast
• Training Workshops
• Exhibitors Hall Continues

Tentative Event: Butler Green at Campus no. 805 (May 2, 2019 6-9:00pm)
A southern barbeque dinner courtesy of the Madison Co. Sheriff's Department Pitmasters. Campus No. 805 isa former middle school converted into brew pubs, restaurants, and entertainment venues.

Friday, May 3, 2019
• Continental Breakfast
• Training Workshops
• Commission Meetings

Saturday, May 4, 2019
• Continental Breakfast
• Commission Review Committee Hearings
• Celebration Awards Banquet

Click to view the Conference Agenda.

Workshops

Note: Bolded Class Titles Collectively Satisfy Accreditation Manager Training Standard

All Commission Training Sessions are conducted in English unless otherwise noted.

Introduction to CALEA
Orientation is a brief overview of CALEA's history and programs. It also serves as a platform to give guidance on what to expect during the conference and workshops. This is designed for new attendees.

Meet your Regional Program Manager
Meet your Regional Program Manager and ask general questions. The program managers will give guidance on what to expect during the conference, give suggestions for workshops to attend for training. This designed for new attendees.

Priorities and Getting Started 
This class will provide an introduction to the CALEA Accreditation process and assist new accreditation managers and chief executive officers in developing strategies for managing the requirements of the program.  It will include discussions on first steps and suggestions for policy development to support compliance.

How to Manage Files for Compliance
This class will provide suggestions on developing files to effectively demonstrate compliance with CALEA Standards.  A review of the purpose of the file construction protocol and examples of appropriate files will be provided.  Discussions will occur regarding issues to consider and best practices.

Written Directives and Proofs of Compliance
This class will focus on documents qualifying as written directives and proofs of compliance that complement the accreditation process. An emphasis will be placed on file construction and demonstrating compliance with standards for Commission review. This course is for accreditation manager training and new attendees.

Accreditation Practices - What’s old is new again….Or is it?

This session is geared to those who have been engaged in the accreditation process for several assessment cycles. Veteran accreditation managers will discuss their techniques, their challenges, and yes, even their frustrations, as their agencies mature with the process. This session will be in roundtable format. Be ready to participate!

Preparing for Web-based and Site-based Assessments

This class will review the duties and responsibilities of the agency, assessment team, and CALEA staff when preparing for an assessment. Agencies that have transitioned or will transition to the 4-year cycle this year are encouraged to attend.

Preparing an Analysis and Time Sensitive Standards Training 
The purpose of this class is to focus on the fundamental concepts of an analysis, while reviewing the requirements of the related CALEA Standards.

PowerDMS: Getting Started with Your Accreditation Process
This session is especially designed for agencies or accreditation managers who are new to PowerDMS Standards. Topics which will be covered include: Registering to the CALEA community, subscribing to your manual, manual navigation, creating your assessment, assigning roles and tasks amongst many other things

PowerDMS Standards:  Managing Your Accreditation Process
This session is especially designed for agencies or accreditation managers who have already set up their assessment and are in the process of managing their accreditation.  Topics which will be covered include: Adding attachments, creating highlights, assigning status, moving attachments between roles, copying attachments to a new assessment, setting up your mock and final assessor amongst other things. 

PowerDMS Documents and Workflows

Learn how to use the PowerDMS Policy tool to manage Documents and utilize Workflows. Upload your existing documents or policies and send them through a workflow electronically for collaboration and approval. Once approved, documents can be sent out for electronic signature and are always searchable by your employees.

PowerDMS User Group

This group is good for those new to PowerDMS as well as experienced users. Attendees will have an opportunity to ask any questions they may have to the PowerDMS Trainers and to other PowerDMS users. This is a great platform to network and share your knowledge and experience with other PowerDMS Users.

Common Standards Issues

This class will provide an overview of standards that have been issues on past assessments. Standards will be discussed during the workshop as well as any common process misinterpretations. Come join the discussion on issues that present consistent challenges for agencies. This class is for seasoned attendees.

Peer to Peer Connection

This Class is an open discussion with a panel consisting of current CALEA Client CEO’s, Accreditation Managers, or Site-Based Team Members who will speak of their experience in the various programs and assessment processes. Attendees of the class are encouraged to ask questions of the panel members to get answers to the questions from those who have been through the experience. Regional Program Managers will also be in attendance for questions at the end of the class.

Communications Discussion

This will be a facilitated discussion among those involved in the CALEA Communications Program. Come share your ideas and thoughts to assist your fellow communications agencies in their pursuit for excellence.

Leading with Accreditation (CEO Training)

CALEA credentialing programs are designed to be best practices in the delivery of high quality public safety services. Participation in these programs enriches administrative and management practices of agencies that actively engage in the processes. This class will explore how CALEA standards and processes serve to facilitate the development of good leadership throughout all levels of public safety organizations.

Exhibitor Information

EXHIBITOR REGISTRATION IS CLOSED FOR HUNTSVILLE CONFERENCE
May 1-4, 2019

Exhibitor Contract Form
The following information is available for exhibits in Huntsville:

Exhibit contract (which includes date and location information)
Exhibit floor diagram (pick at least three booths and you will be assigned and notified of your booth based on availability)
The exhibit service information
Hotel electric service and internet form (if needed)
Hotel information
Name tag form for exhibitor personal exhibitors attending
Download the CALEA Conference Exhibitor Contract
Download the CALEA Conference Exhibitor Kit

Exhibitor Schedule
Tuesday - April 30, 2019
2:00 PM - 6:00 PM                   Exhibit Registration & Set-up

Wednesday - May 1, 2019
9:00 AM - 4:00 PM                   Exhibits Open

Thursday - May 2, 2019
8:00 AM - 3:00 PM                  Exhibits Open
3:00 PM - 5:00 PM                  Exhibit Breakdown

Sponsorship Opportunities

Sponsorship is another way to get your company seen by our attendees and shows your support for agencies in the accreditation process.

Grab the attention of leading public safety decision makers by becoming a CALEA sponsor. Proudly display your company name, logo and information during a breakfast or conference break. Receive recognition in the program book and at your booth as a conference sponsor. If needed, signage is an additional expense.

CALEA Breakfast $2,000 each Wednesday or Thursday
CALEA Break $1,000 each Morning or afternoon on Wednesday or Thursday

Additional sponsorship packages are available for the Conference App.
Download: App Sponsorship Flyer
App Sponsorship Package Information

To secure your exhibitor space or information contact:
CALEA
13575 Heathcote Boulevard
Suite 320
Gainesville, VA 20155
Phone: 703 352-4225

Jim Brown – Conference Planner
(ext. 26)

EXHIBITOR REGISTRATION IS CLOSED. Please do not attempt to sign up for the Huntsville Conference.