Multiple Accreditations - Applying the Multi-Program Crosswalk Process
CALEA offers accreditation programming in the areas of Law Enforcement, Public Safety Training Academy, Public Safety Communications, and Campus Security. Although these are distinct programs that effectively serve stand alone organizations, there are circumstances where a public safety agency may be able to leverage the work in one program to address the requirements of another. This is generally limited to organizations that have acquired advanced accreditation in Law Enforcement and are now seeking accreditation in Public Safety Communications and/or Public Safety Training Academy. It is important to recognize that public safety agencies can enroll in any or all of the programs, so long as they meet the enrollment criteria.
In cases where the Training Academy or Communications operate as a component of the Law Enforcement Agency, specific cross-walks have been developed to assist in recognizing economies in process management by identifying “complementary standards”. When this organizational structure exists, the agency may be able to simply demonstrate compliance with the standards in the Communications or Training Academy programs that do not have a strict complementary standard in the primary Advanced Law Enforcement accreditation program. This significantly reduces the resources needed to acquire the additional accreditation, and reduces the amount of logistical work required to complete the second or third program.
The cost of initial enrollment in a second accreditation program with CALEA is also reduced for agencies as they enroll in multiple programs. These costs can be obtained by contacting CALEA staff. Agencies seeking accreditation in multiple programs should contact their CALEA Regional Program Manager for direction and assistance in the usage of the Multi-Program Crosswalks. Staff will request that the agency submit written notice of the intent to utilize the crosswalk methodology in attaining multiple accreditations, and will certify that an organizational structure exists to support this approach. It is important to recognize that in all such cases, the programs must operate under identical policies and procedures, and business practices must not vary from the parent organization. This should not be construed to mean there cannot be specific budgets for components; however, the chief executive officer must be the same, and all functional components of the additional program must operate under the same constructs as the primary enrolled agency. The agency’s Regional Program Manager will provide guidance as to additional forms and documents that need to be completed prior to scheduling assessment activities.
Assessors conducting assessments under this model will not be required to review standards that are mapped to another program and have been or are being reviewed as a part of another assessment. In cases where compliance issues have been found in a previous assessment and the secondary program is utilizing the primary assessment as a compliance tool, the respective standard(s) must be reviewed for the secondary program. Agencies will be responsible for reporting these types of issues prior to the commencement of any assessment using the certification form provided. In all cases, assessors may review any standard for compliance in relation to the program under review, despite the timing of the prior assessment. Also, agencies utilizing the crosswalk methodology should ensure both programs maintain contemporary files in the event issues surface requiring cross checks for continuing compliance assurance. A copy of the agencies most recent Law Enforcement Accreditation award letter will be the only required proof for each of the complementary standards identified in the respective crosswalk. Agencies will be required to maintain all files from their previous law enforcement assessment cycle in order that they may be referenced in complementary assessments if needed.
Agencies seeking to apply the crosswalk methodology must receive written approval from CALEA prior to the commencement of any assessment, and in no case will changes to the assessment review model be modified during the assessment process. CALEA staff will provide the assessment team with the approved certification checklist, and may ask for assessment logs from the most recent assessments to assist in developing the appropriate list of standards that are deemed to be “In Compliance”.
Any agency seeking to utilize the Multi-Program Crosswalk Process must consult with CALEA staff and should not assume eligible participation in the program until approved by CALEA staff.
Each program must continue to comply with all program requirements, such as the number of files in the 20% category, and each program’s required compliance with applicable mandatory standards will not change.
This method of acquiring multiple program accreditations through CALEA is designed to support agencies in the pursuit of comprehensive public safety excellence.