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Guiding Principle 3.3 RevisedAt the July Commission Conference in Buffalo, New York, the Standards Review and Interpretation Committee (SRIC) Focus Group was tasked with revising the language in Guiding Principles For Applicant Agencies and Assessors 3.3 concerning written directives as the sole proof of compliance. The Commission recognized that some agencies were having difficulty distinguishing between supplying documentation as “proof” of standards compliance for initial assessments and renewal assessments. The focus group submitted revised language to CALEA’s SRIC and on July 30, 2004, the full Commission voted to revise Guiding Principle 3.3. This revision is in effect immediately and applies to all three Accreditation programs and the CALEA Recognition program. There is no transition period. The following Interim Change Notice was faxed to the Chief Executive Officer and Accreditation/Recognition Manager at all CALEA agencies under Agreement in August 2004. It is also available at the CALEA Online website in the Clients Only section.
3.3 A WRITTEN DIRECTIVE IS THE FOUNDATION FOR FUNCTIONAL COMPLIANCE WITH WRITTEN DIRECTIVE STANDARDS. ADHERENCE TO WRITTEN DIRECTIVES WILL GENERATE OTHER DOCUMENTATION (KNOWN AS "PROOFS"), ACTIVITIES, OR CONDITIONS, WHICH WILL BE NECESSARY TO PROVE CONTINUING COMPLIANCE.
It is recognized that historical "proofs" for an initial accreditation will likely be fewer in comparison to an agency documenting compliance for reaccreditation. The methods used by assessors to determine compliance are multi-dimensional and include a review of agency directives, determining historical continuity in agency documentation or "proofs," conducting interviews, evaluating panel presentations, and considering input from the public. Compliance with individual standards is rarely verified by using only a written directive.
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